TATEMS Fleet Maintenance Management Software Features Updates List:

Below are the updates and improvements in Version 4.3.03


To See Video Highlights of Updates for version 4.3.03 Click here

1. Added New checkbox to preferences to Always Display the Parts Notes field on a Work Order/Invoice printout. If unchecked the Parts Notes field will not display even if there is notes added to a part
2. Changed the way the “Parts Notes” field in a Work Order/Invoice printout is displayed. If there are no “Parts Notes” then that row will no longer display the the word “notes”  and it also shrinks the empty row to save space and paper.
3. Updated All Equipment Due Next 30 Days report to include the new Work Order short description field
4. Updated Lube Service Types- Now when a Lube Service Type is inactive you won’t see it in the dropdown list even if used previously for that equipment, It still remains in Lube/Service History
5. Changed Accomplished by field in Lube Service tab so that it does not ask you if you want to add to list, Instead you can double click to bring up personnel windows
6. Updated Equipment Summary Screen to display the Miles/Km to go – Hours to go and Days to go in the Lube/Service list
7. Resized Lube Service Display on Equipment summary screen to fit extra fields and resized windows on sub tabs to utilize extra space
8. Updated Work Order printout to display Invoice # instead of WO Num when it is printed as an invoice.
9. Updated Work Order Printout to display Make, Model, Year, Lic Plate, Serial/Vin and Moved Warranty and Recall to Footer by Cost Totals
10. Updated Work Order Screen to prevent inadvertent data entry into the Labor and Parts Cost totals fields
11. Updated Work Order screen to display Make, Model, Year, Lic Plate, Serial/Vin and Moved Warranty
12. Added Status bar and tool tips to Cost Totals fields and un-editable fields in the Work Order Screen
13. Added usability feature to simply double click to enter the current date into all date fields except date ranges on reports. Will also ask before changing if a date is already entered into the field
14. Updated Equipment Summary screen to display Vin number as Serial/Vin Number
15. Updated Current Life Remaining Until Replacement on Financials Popup window to not display error when Life Expectancy Years at purchase is not filled in.
16. Added dropdown to Inspectors Name to select from Personnel file, you can also just enter inspectors name
17. Updated Repairs Completed Reports under Reports->More Reports to also sort by completed date (For people who still use the repairs completed tab instead of using Work Orders)
    
    
    (Updates below from Version 4.3.02)
    
    
18. Added Where and When Parts Used List to Parts Inventory screen with Total Cost and Total Quantity also displayed
19. Added new report to Preview and Print the Where and When Parts Used List from the Parts Inventory screen
20. Added PO Num Field to Field Log printout
21. Expanded the Reference Number field on a printed Work Order to allow the full 30 characters
22. Updated all the Inspections Permits Due And Past Due reports to properly report when multiple intervals are used
23. Change sort order on Parts Dropdown list in Work Orders to sort by Part Number
    
    (Updates Below from version 4.3.01)
    
    
24. Fixed Reminders Popup issue that was causing error when closing.
    
    (Updates Below from version 4.3.00)
    
    
25. Added dropdown to Accomplished By field in Lube/Service Tab that links to the Personnel form
26. Updated text "piece" on pop up form when adding a picture of equipment
27. Updated label in Work Orders Total Costs by Equipment Number
28. Updated Work Order Report Labor and Parts combined to better handle long lists of parts and labor on each work order
    
    (Updates Below from version 4.2.09)
    
    
29. Updated reminders screens based on dates and days to elimitate false positives introduced in version 4.2.08
30. Updated the Completed Work Orders Labor and Parts Combined Report to properly reflect the cost totals for each group and overal for the report
31. Added Part Number Criteria to Reports->More Reports->Report Type:Work Orders->All Work Orders Parts Totals by Equipment #
32. Updated inspections permits due and past due in a particular month report to correct spelling of Piece to piece
33. Updated inspections permits due and past due by customer report to correct spelling of Piece to piece
34. Updated inspections permits due and past due report to correct spelling of Piece to piece
    
    (Updates Below from version 4.2.08)
    
    Updated Repairs Completed Tab content and Tires tab content to display properly
35. Updated Service By dropdown in Work Orders to remove inactive Serviced By Vendors from list
    
    (Updates Below from version 4.2.07)
    
    
36. Updated the 3 Inspections/Permits reports to fix the spelling of the word "piece"
    and also shrunk the left and right margins to the absolute minimum
37. Updated 90 day(or user defined number of days) inspection tab to display the list of completed inspections in reverse date order
38. Updated sorting in Reminders pop-up screen to correctly accommodate all date formats
39. Updated automatic date formatting to properly account for regional settings for all Reports->More Reports when there is date criteria in the report
40. Added 2 new reports under Reports->More Reports->Report Type: Inspections: 90 day (or user defined interval) inspections completed and 90 day (or user defined interval) inspections completed grouped by customer reports.
41. Added additional sorting options on additional reports in Reports->More Reports
42. Removed Date Mask to allow for easier entry of multiple date formats
    
    (Updates Below from version 4.2.06)
    
    
43. Updated Reminders Popup Tab display of reminders count for each type of reminders when using the filter
44. Updated and Improved Registration and Insurance reminders
    
    (Updates Below from version 4.2.05)
    
    
45. Updated Work Order and Lube/service hours meter automation to properly add date to equipment hours meter reading
46. Updated date displays to handle international formats on Driver History Pop-up screen
47. Updated date displays to handle international formats on Driver History display on Equipment Summary Tab
48. Updated date displays to handle international formats on all Reminders Pop-up tabs
49. Updated date displays to handle international formats List of Work Orders on Work Orders Tab
    
    (Updates Below from version 4.2.04)
    
    
50. Improved Printing and Sort Order for Reminders printouts
51. Updated Driver reminders count to accurately reflect the number of reminders in the drivers tab
52. Added print menu to Inspections/Permits reminders preview
    
    (Updates Below from version 4.2.03)
    
    
53. Updated and increased Parts number field size for Work Order/Invoice printouts so that last digit does not get cut off
54. Updated and increased Parts number and mfg number field size for Parts Inventory Report under Reports->More Reports
55. Added ability to choose Part Types to exclude from Parts Inventory Report Under Reports->more Reports->Parts Inventory
56. Added new report called "Completed Work Orders Labor and Parts" and can be found under Reports->More Reports->Work Orders
    
    (Updates Below from version 4.2.02)
    
    
57. Added right click menu for Cut, Copy, Paste to Virtually all data entry screens and right click menu for Cut, Copy, Paste and Delete Record to a few select screens, like the fuel log.
58. Improved error handing when opening back end databases with certain data missing
59. Updated the Dept or Area heading label on Equipment Location report
60. Fixed R display in currency symbols for work orders so that proper currency symbols display
    
    (Updates Below from version 4.2.01)
    
    
61. Added Life Cycle From and To and Equipment Type Criteria to the Equipment List With Life Cycle/Replacement Cost to Reports->More Reports
62. Added Location and Dept/Area Criteria to Equipment Location Department/Area under Reports->More Reports->Report Type Equipment
63. Changed Capitol to Capital Equipment number on the Equipment Summary Page and the Unit Information Printout
64. Fixed Inspections Permits Due And Past Due by Customer by taking the filter that was set in the report out of it
65. Changed Reports->More Reports: Report Type: Equipment->Inspections and Permits Due or Past Due For a Customer so that you can print all customers or just a range of customers
66. Expanded VIN# Column on search list to accommodate longer VIN numbers
67. Updated currency fields on Work Order screen and Work Orders reports to change to international currencies when needed
68. Updated Print Work Order to not repeat short descriptions on each page
69. Added a warning Ok - Cancel message to the Auto Sort button on the Sort Order Screen asking if you are sure
70. Added new dialog when adding new equipment for the Auto Sort Order feature. Now you can turn off the dialog and you can sent it under Tools->Preferences
71. Added new user preferences screen that allows you to turn off message popup for completed Work Order print as invoice and adding new equipment Auto Sort Order question
72. Added new dialog when printing a Completed Work Order that so that you can choose to have TATEMS stop asking if you want it printed as an invoice and choose to always print as an invoice
73. Updated Reminders to exclude out of service vehicles
74. Added ability to search by out of service equipment
75. Added warning message to Delete button of work orders to double check that you are sure you want to delete to prevent accidental deletion of Work Orders
76. Updated the phone number fields in the personnel screen to eliminate the dashes for international use
77. Addressed Access 2007 startup error
    
    (Updates Below from version 4.2.00)
    
    
78. Improved Insurance Eq List report under Reports->All Equipment Reports
79. Added Date placeholder mask to the installation date for Tires to make data entry easier
80. Added Equipment List By Equipment Type report to Reports->More Reports Report Type:Equipment
81. Sort the Alphabetically Short Description list in Work Orders
82. Added Parts Types to Drop Down List Maintenance
    
83. Addressed issue with Inspections and Permits Due and Past Due for a
84. Customer Report so that it narrows all Inspections not just the DOT inspection for a particular customer
    
85. Changed Reminders Pop-up screen to a tabbed interface and added the ability to disable each reminder category and the print each category individually
86. Added Work Orders Pending and needed maintenance repairs to reminders
    
87. Added the ability to Title a Completed Work Order an Invoice instead or Work Order completed
    
88. Added Labor and Parts Lines on Work Orders for Mechanics to write on that will disappear when data is entered into system
    
89. Changed Parts for This Equipment Quantity Field so that you can enter decimal rather than just whole numbers
    
90. Added Work Order Parts User By Equipment Report under Reports->More Reports->Report Type: Work Orders
    
91. Added Work Order Parts User By Customer and Equipment Report under Reports->More Reports-> Report Type: Work Orders
    
92. Added Life Cycle Status fields to Financial's Screen so that you can determine the current cost of replacement and months remaining before replacement
    
93. Added Equipment List With Life Cycle/Replacement Cost to Reports->More Reports
    
94. Updated Currency fields to adjust to regional settings in windows and adjusted phone number entry mask to accommodate other formats
    
    (updates Below are from 3.1.06a)
    
    
95. Added default print button back to print preview and renamed the printer dialog button to Printer Dialog/Choose Printer & Pages
96. Added Equipment Picture button that pops up a form that allows you to link a picture to that piece of equipment
97. Added ability to link a company logo picture to your company information that will display on Work Order Printouts
98. Added new report that shows labor hours by Employee for completed Work Orders Find it under Reports->More Reports->Work Orders->All Work Orders Labor Totals by Employee #
99. Added new report that shows miles/km traveled or hours run for a specific time period.
    
    (updates Below are from 3.1.06)
    
    
100. Added ability to sort Inspections Reports by Due Date under Reports->More Reports -> Inspections
101. Added Work Order Sales Tax Report to Reports->More Reports->Work Orders
102. Updated All Filters report so that it only displays filters list for equipment that actually has a filter entered
103. Added the ability to Filter the Reminders PopUp By Customer, Location, Department/Area or Equipment Type
104. Improved the Print Button on the Reminders Popup so that you get the preview before you print
105. Improved the menu bar print button for all Print Preview Screens so that you can click on it and choose a printer or which pages to print before you print(updates Below are from 3.1.05c)
106. Added new Lube/Service Reminders by Customer report to Reports->More Reports-> Report Type -> Lube Service
107. Added new Equipment List By Customer report to Reports ->More Reports->Report Type -> Equipment
     
     (updates Below are from 3.1.05a)
     
     
108. Changed Unit information printout so that is will display multiple tire sizes for a piece of equipment
109. Delete Equipment function improved to overcome a Windows Update that broke it
     
     (updates Below are from 3.1.05)
     
     
110. Added Inspections and Permits Due or Past Due For a Customer to Reports More Reports so that you can print up DOT and other permits due for each customer
111. Made CDL box bigger to accommodate longer CDL numbers on the Personnel screen
     
     (updates Below are from 3.1.04j)
     
     
112. Changed Equipment Summary Printout so that the 90 Day Inspection Required reflects the user selected number of Days
113. Changed the Unit Information Report so that it does not print out duplicates when multiple tire entries are made
     
     (updates Below are from 3.1.04i)
     
     
114. Improved Registration reminders popup so that reminders do not display for all registrations due in the current month if an actual last registration date has been entered and has not expired
     
     (updates Below are from 3.1.04h)
     
     
115. Added warning message when user is not liked to the default data file TATEMS2005be.mdb, to help deter data entry into a backup file
116. Eliminated ability to accidentally add Permits and Inspections , Filters and Equipment when the track ball or page up page down is used
117. Improved Filters Report to eliminate empty Equip Description fields
     
     (updates Below are from 3.1.04g)
     
     
118. Fixed an equipment deletion issue introduced in version 3.1.04d when the new data table was added that increased the size of the Work Order Details field to 64,000 characters
     
     (updates Below are from 3.1.04e)
     
     
119. Added a Equipment/Current Driver report that shows you all equipment and which driver is currently assigned. It can be found Reports->All Equipment Reports-Equipment/Current Driver List
120. Improved the Search by Notes feature so that it will automatically find a word within a note not just at the beginning of a note
     
     (updates Below are from 3.1.04d )
     
     
121. Expanded Detailed description field in Work Orders from 255 characters to 64,000 characters
122. RE-Improved Inspections and Permits Due and Past Due report under Reports->More Reports-Equipment when bad data was entered into the 90 day Permit
     
     (updates Below are from 3.1.04c )
     
     
123. Added Tool to allow you to edit the names each Tab. You can find it under Tools->Edit Tab Names
124. Added DELETE button to Equipment Types drop down maintenance under Forms-Drop down list Maintenance-Equipment Types. The will allow you to delete a blank or Equipment Type
125. Improved Inspections and Permits Due and Past Due report under Reports->More Reports-Equipment when bad data was entered into the 90 day Permit
     
     (updates Below are from 3.1.04b )
     
     
126. Expanded the size of the part number fields in Parts Inventory and Work Orders.
     
     (updates Below are from 3.1.04a )
     
     
127. Minor fixes and added an ALL NEW HELP GUIDE.
     
     (updates Below are from 3.1.04 )
     
     
128. Optimized All Equipment Due Next 30 Days report and All Equipment Last/Next Maintenance Reports so that they run faster when user have a large number of mileage/Hours entries for each Equip.
     
     (updates Below are from 3.1.03f )
     
     
129. Added ability to use the Parts Vendor as a criteria filter for the Parts Inventory Report and also removed inactive parts from displaying on the same report.
     
     (updates Below are from 3.1.03e )
     
     
130. Improved Tires and Wheels report in the Tires and Wheels Tab when the Customer or Dept or Area or Location were not filled in for the equipment then the report would not print
     
     (updates Below are from 3.1.03d )
     
     
131. Improved Equipment reports under Reports->More Reports for Inspections due when the Inspections/Permits Fields have not been filled in for all equipment
     
     (updates Below are from 3.1.03c )
     
     
132. Improved handling of a cancellation when a a user tries to add new piece of equipment without first opening the tabs
     
     (updates Below are from 3.1.03b )
     
     
133. Improved Grand Totals accuracy on some of the Work Order Reports
     
     (updates Below are from 3.1.03a )
     
     
134. Altered Fuel Log reports to eliminate divide by zero issue when users don't enter mileage and to display records when mileage is no entered(updates Below are from 3.1.03 )
135. Improved Work Orders Labor Totals Report so that it totals for each piece of equipment rather than a running total
     
     (updates Below are from 3.1.02i )
     
     
136. Improved Fuel Log Reports under Reports->More Reports->Fuel Log to show cost per mile on the All Equipment Grouped by Equipment and All Equipment Grouped by Vendor and also to eliminate cost duplication when an entry had multiple states mileages for an entry.
     
     (updates Below are from 3.1.02h )
     
     
137. Added New Report For Work Orders that will allow you to see the total Work Order costs for each piece of equipment for a date range or for all dates without having to see all the Work Order details.
     
     (updates Below are from 3.1.02g )
     
     
138. Updated Fuel Log End Date Criteria so that it defaults to date format
     
     (updates Below are from 3.1.02f )
     
     
139. Updated Parts Inventory So that it does not default to pounds
     
     (updates Below are from 3.1.02e )
     
     
140. Added Utility To Eliminate Duplicate Inspection Items that were created on some systems(Under Tools-Special Utilities-Clean Up Data)
141. Updated Changing Equipment Types To Insure Non-Duplication Of Inspection Items
     
     (updates Below are from 3.1.02 & 3.1.02a & 3.1.02b & 3.1.02c & 3.1.02d)
     
     
142. Updated Quick Find so that it sorts by Sort Order Numbers
143. Forced sorting by order entry on Global Inspections Maintenance Items List
144. Added Quick Report Needed Maintenance Repairs to Reports -> All Equipment Reports
145. Added Work Orders Labor Totals Report All By Equip Num
146. Fixed Print Button For Inspections On the Reminders Popup Screen so that it does not ask for Equipment Type ID
147. Re-Enabled force Update button
     
     (updates Below are from 3.1.02 & 3.1.02a & 3.1.02b & 3.1.02c)
     
     
148. Added Lic Place Number and expanded Vin Number and added completed date To Inspection Items Printout
149. Changed Dates and Currency fields and hard coding so that date and currency formats used on Non-U.S. countries will work properly
150. Improved Registration Reminders
151. Added Print Filters List to All Equipment Reports
152. Added Print These Filters button the Filters Tab
153. Improved Feedback on update of Global Inspection Items Maintenance
154. Improved adding first piece of equipment messaging when no number is used. The user will be notified that the program will close

Thanks again for your feedback and suggestions. If you don't see your update request then please be patient because I am working on many requests.

There are many new features and improvements in the pipeline based on customer feedback coming soon.

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